Plant Biology Roommate Matching Sign Up
 
This form is intended for attendees who are seeking roommate matching for their hotel stay at the 2017 Plant Biology Conference. This form serves the purpose to reserve a hotel room for you. Do not also reserve a room using the hotel reservations link on the Plant Biology website. This form is ONLY for individuals requesting ROOMMATE MATCHING. Individuals NOT requesting roommate matching assistance should reserve using the hotel reservations link instead of this form.

CANCELLATION must be received in writing by May 17th, 2017 to asummers@conferencemanagers.com
PLEASE NOTE: Any change in your plans could adversely affect your roommate. In consideration of your roommate’s plans and financial considerations, please notify me in writing immediately if your plans change.

NO-SHOWS will be automatically charged for their portion of the room rate using the credit card provided with this form. Contact us immediately for changes and cancellations. DO NOT contact the hotel directly; we will communicate the cancellation for you.

All roommate matching reservations and or changes must be received by May 17th, 2017. Discounted rates are available until this time or until the block is exhausted, whichever is first.

Contact Information

Hotel Information

Please enter your requested arrival and departure dates. *
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All rooms include two beds and the rate displayed is for the full cost of the room per night. Rates above do not include state and local taxes or incidental charges. Individuals will share a room and split the entire costs of the room rate on nights the room is shared. No-show individuals will be charged for their half of the room rate. Reservations NOT requiring roommate matching assistance should use the housing link posted on the conference website instead of using this form.

Credit Card Information

Terms and Conditions

By checking this box, you as the attendee, understand that the hotel requires a credit card at the time of booking to hold your room and that ASPB will use the credit card provided in this form to submit for your reservation as soon as you are matched with an appropriate roommate.
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By checking this box and submitting payment information on this form, you as the attendee, agree and understand that ASPB roommate matching will automatically submit your information to the hotel and book your reservation as soon as you are matched with another attendee.
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By checking this box, you as the attendee, understand that room cancellations MUST be received in writing by May 17th, 2017 to asummers@conferencemanagers.com. If you do not submit a cancellation request by that time, you will automatically be charged a no-show fee for your portion of the room rate using the credit card provided. You also understand that in order to cancel your reservation, you will need to contact the ASPB roommate matching coordinator at asummers@conferencemanagers.com and not contact the hotel directly. 
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By checking this box, you as the attendee, understand that ASPB roommate matching is established for the convenience of attendees of the 2017 Plant Biology Conference who are looking to share a hotel room with another attendee. ASPB will not be held liable for any roommate differences, financial burdens, theft, crime, or any other roommate disagreements. It is solely your responsibility to make contact with your prospective roommate once matching has been completed, and their contact information will be supplied to you.
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