WORKSHOP FORM

2022 Annual Meeting
February 25-March 1
New York City, NY.

PLEASE SUBMIT YOUR COMPLETED FORM AS SOON AS POSSIBLE.
SUGGESTED DEADLINE: December 15, 2021

PLEASE READ THE FOLLOWING GUIDELINES CAREFULLY BEFORE COMPLETING

Any food and beverage provided to attendees will be associated with a fee. Prices will be relayed to organizers as we price your workshop.
Please indicate if attendees are required to bring special equipment such as laptops.
The AAG will not reimburse for travel expenses related to meeting attendance, nor the meeting registration fee. Travel and per diem for workshop organizers are not allowable expenses. AAG will only reimburse for expenses directly related to the workshop.
Organizers are responsible for providing registrants with all materials needed for the workshop (including producing and shipping handouts).
Reimbursement requests must be made in writing to the AAG office and received no later than 30 days after the workshop is completed. Original receipts for all expenditures are required for reimbursement.
AAG is unable to reimburse for expenses not submitted in advance on the budget worksheet.
The AAG office will coordinate workshop registration and fee collection. Names and addresses of workshop registrants will be available one month before the conference. Please note that if your workshop is not filled at that time, on-site registrants may be added.
All contracts must be signed by the AAG.
Internet is not complimentary in workshop rooms, and is ususally prohibitively expensive. If internet is necessary, it is recommended that you order one connection for an instructor demonstration rather than ordering internet for each attendee. If internet for each attendee is absolutely necessary, please indicate the number of connections in the Per-Person Costs section and AAG will obtain a quote for you.
Please keep in mind that cost-effective workshops tend to have better attendance than costly workshops. It is recommended that you plan as affordably as possible.
Please keep in mind that should you select the option to "invoice organizer for the workshop" we will invoice you for all FIXED and PER PERSON Costs indicated on the form.

NOTE: In keeping with the AAG's effort to promote the fair and equal treatment of members, field trips organized by AAG members or specialty groups at the Annual Meeting will, as a rule, be open to all members. In instances where a member or specialty group wishes to organize a field trip that explicitly excludes any group of AAG members, the organizer will petition the AAG Council for an exception to this policy by the date when field trip proposals are due. If Council grants the exception, notice will be given in the AAG Newsletter, along with an explanation of the reason for the exception. Please keep this rule of open access in mind as you organize your workshop.

WORKSHOP INFORMATION

Workshop Title
As it will appear in all official publications. *

Workshop Description
Please provide a description (100 words or fewer) of the workshop content and objectives. Your description will be used for all official publications including the AAG web site and on-site conference program (may be edited for space and content). *

TIME
Indicate the amount of time needed for the workshop and the preferred hours.
Actual time and location of the workshop will be determined by space, time, and equipment needs.
For full-day workshops, factor in one hour for lunch.

Hours requested (include 1 hour for lunch, if applicable) *

Preferred Date * +

2nd Preferred Date * +

3rd Preferred Date * +

Time of Workshop (for FRIDAY) *

Time of Workshop (for SATURDAY, SUNDAY AND MONDAY) *

Time of Workshop (for TUESDAY) *

Schedule Conflicts
Please indicate if there are any dates/times that your workshop cannot take place due to another AAG engagement.

Maximum Capacity for Workshop (NOTE: WS rooms can only hold 30 attendees): *

All workshops will be a standard round tables set up. Please note here if another set is required:

NOTE: The AAG reserves the right to cancel a workshop if the workshop would result in a substantial financial loss to the AAG.

WORKSHOP ORGANIZER

First Name: *

Last Name: *

Organization: *

Address: *

0/255 characters

Phone Number: *

Fax:

Email Address: *

Optional Additional Organizer:

First Name:

Last Name:

Organization:

Address:

0/255 characters

Phone Number:

Fax:

Email Address:

INSTRUCTOR(S)
If different from Organizers

First Name:

Last Name:

Organization:

Address:

0/255 characters

Phone Number:

Fax:

Email Address:

Will the instructor be involved with sessions?

Yes

No

First Name:

Last Name:

Organization:

Address:

0/255 characters

Phone Number:

Fax:

Email Address:

Will the instructor be involved with sessions?

Yes

No

WORKSHOP BUDGET WORKSHEET

PER-PERSON COSTS

Please indicate the following items you plan to provide to attendees (select ALL that apply): *

Do you require internet?

NOTE: Internet Costs tend to be extremely high. Please keep this in mind when requesting internet for your workshop. *

Yes

No

Who will need internet connectivity?

NOTE: Internet Costs tend to be extremely high. Please keep this in mind when requesting internet for your workshop. *

Instructor Only

All Attendees and Instructor

Do you require WIRELESS or WIRED internet?

NOTE: Internet costs tend to be extremely high. Please keep this in mind when requesting internet for your workshop. Wired costs a lot more than wireless internet. *

Wireless

Wired

FIXED COSTS

Please indicate the following items you will need to run your workshop (select ALL that apply):

If you are presenting slides, please note you will need to use your own computer unless indicated below. If you are renting a computer, there will be a fee associated with that. NOTE: If you are using a Mac laptop, you will need to provide your own adapter for the projector unless indicated below. *

WORKSHOP FEES

Who will be paying for this workshop? *

Attendees will pay for this workshop when they register.

Please invoice the organizer for the cost of the entire workshop.

This is a Jobs and Careers workshop.

This is a sponsored workshop.

AAG will determine all expenses, budgets and fees and will communicate the workshop cost to organizer for approval.